How to Prioritize Work With Project Management

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In the current business scenario professionals can be seen dealing with the burden of uncompleted tasks, overloaded tasks, inefficiency, and missed deadlines at their work-front. With this fast-paced business scenario, every working professional runs along various ways to accomplish their goals within the stipulated time. 

Despite working through extra-long hours, professionals are unable to meet their deadlines and end up creating the duelists of uncompleted tasks. Prioritizing work makes it easy to achieve the goals within a specific time-bound. 

Though there are numerous ways of prioritizing the tasks at the work-front, do they provide positive results? 

Absolutely no! Work prioritization works best when the team knows the accurate way of utilizing the working hours and to monitor the same, a project management app is just right. So let’s go through these 5 efficient tips to prioritize work.

1. Project Tracking

Many of the professionals find it difficult to meet their deadlines when working on multiple projects. Missed deadlines create an adverse effect on the organization’s reputation and even sometimes lead to a huge loss.

Tracking the project has become a necessity for all organizations. To keep the process handy, a project management software suits well in the situation. The tool allows the users to keep an eye on every project with a deadline tracking feature. The feature notifies the team regarding the upcoming submissions of projects and tasks. With the process, work can be prioritized easily without missing any prior deadlines.

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2. Task delegation

Assigning the projects as per priorities helps the organization to accomplish its goals effectively. There are some times when most of the employees are found with overloaded work, while some employees remain free with minimum tasks, which results in an inefficient outcome.

To create a prioritized work-flow, the managers need to prioritize the tasks as per employees’ working status. For example, if an employee is overloaded with the tasks, and the other employee has fewer tasks on his plater, then the manager can assign some tasks to the employees with fewer tasks, to maintain accuracy and efficiency in the project.

Managers can make the process handy by using the features of project management software. The tool helps the team with an easy delegation of tasks and enables them to opt for easy prioritization of work-flow.

3. Creating Task List

Managers always find it difficult to create the task list as they need to take out extra hours for preparing them. To make the process handy, online tools such as project management software can be used. The tool allows the managers to create a task list as per their priorities, without making any extra effort.

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The tool also notifies the team about the tasks they need to complete on a prior basis. Managers can focus on the highly-crucial projects, which need more time and even employees can focus on their delegated tasks. The tool makes work-prioritization easy and simplifies the flow of productivity.

4. Task Segregation

When it comes to segregating the tasks, the Eisenhower matrix is considered to be the master point. The formulae make it easy to prioritize the tasks in four sections as per their importance. Here’s how the formulae work:

Urgent and important – the tasks that need to be completed on an urgent basis fall into this category.

Important but not urgent – the tasks which seem important but do not have an urgent submission, then schedule the work for another day.

Urgent but not important –   the tasks which are important to do but do not have an urgent submission, delegate the tasks to other employees.

Neither urgent nor important – the tasks which are lagging to the work schedule for a long time, but don’t have any importance nor create any urgency for submission, get them removed from the working schedule.

With the flow of this matrix, the managers will find it easy to prioritize work and also lower the burden of overloaded tasks. The process will also work on improving the efficiency and productivity at their work-front. 

5. Set achievable goals

“Shoot for the moon. Even if you miss, you’ll land among the stars.” –Les Brown

The quote itself explains the importance of accomplishing the goal. Setting up an achievable goal and accomplishing it, matters the most for every professional.

Meeting the goals makes the work prioritization much handy with increased productivity and efficiency.  

With the growing era of technology, connect your work-front with digitized solutions to prioritize work-flow without affecting on-going task schedules. The digitized solutions make it much easier to keep a track of ongoing scheduled tasks and increase their efficiency and productivity. 

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Author Bio:

Annie William is a content cum digital marketer at TaskOPad, a leading Task Management Software . She is an avid reader and likes to remain updated for the latest time management and project management trends. Her articles are informative and interesting at the same time as she can express insightful thoughts clearly.

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