How to transfer files from laptop to laptop

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Whenever you buy a new laptop and want to transfer your data to the new device or if you need to share a file with another laptop you may want to find the best way to transfer files to the new device. There are many ways to do that, and depending upon your situation you will find some methods useful than others. 

Here we will share some of the easiest and fastest ways to share your files with other devices.

1. Transfer files with a USB flash memory drive or external hard drive

Transfer files with a USB flash memory drive or external hard drive

This is the most common way to transfer files. All you need to do is copy the files from the sender’s device and paste them into the other one. If you are using a USB 3.0 port, it will improve the transfer rate drastically. It can copy a few data or a huge amount of data, depending upon the size of the drive you are using. 

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1. Insert your drive in an available USB slot of the sender’s device.

2. Open File Explorer and find the flash drive in the pane on the left side of File Explorer.

3. Drag or Copy and Paste the files you want to copy onto the drive.

4. When the process is completed, remove the flash drive and insert it on the receiver’s PC. Then open the File Explorer window and copy the files to the new PC. 

But what if both the devices are far away? or using a drive is not possible. Then you can follow the second option.

2. Transfer files with cloud storage systems

Transfer files with cloud storage systems

If you have access to a proper internet connection, then cloud storage can simplify your task to copy and paste files between Laptops Cloud storage doesn’t need any intermediate drives, cables, or other hardware to transfer. You can get free storage up to a few gigabytes with OneDrive or Dropbox account, or if you need a much larger capacity, you can opt for a paid subscription. Cloud drive is an outstanding option because the upload/download limit is virtually unlimited, as long as you have enough storage space available in your account.

  1. Open any cloud service website, an.d create a new account or sign in if you already have an account.
  2. Upload the files you want to share.
  3. Open the same account on another device and then download those files.

The best part is that you can store your files in the cloud and can access them anywhere, anytime, and even if your device gets stolen or broke, you don’t need to worry about your files.

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3. Share Over LAN or Wi-Fi

Share Over LAN or Wi-Fi

There are two main ways to share files and folders for nearby computers/laptops. The first is to set up a local area network (LAN), but some compact laptops don’t have LAN ports, so check it priorly. The second is to use transfer files over Wi-Fi.

Most of the OS has a built-in option to establish a home network that lets devices on the same router recognize each other and transfer files between them. It is not an easy method for beginners as you need to play with your network settings a bit. But if you transfer files to multiple devices frequently, it is the best option to choose. There’s are tons of youtube tutorials explaining the required steps to follow. Once you are done, you can connect to the router and connect to the device automatically, and when you need to transfer files between computers, you don’t need to set up a new connection each time.

4. Use a Transfer Cable

Use a Transfer Cable

For computer-to-computer transfer, you can rely on transfer cables. It’s faster than using drives since the copy and paste are happening simultaneously from computer to computer. In drives, you need to copy-paste the file in drive first and then paste it again to the other device which is a three-step process but with cables, you directly paste to the receiver’s system.

  1. Connect the transfer cable to both devices
  2. Open File Explorer in the sender’s device and find the connected device in the pane on the left side of File Explorer.
  3. Drag or Copy and Paste the files you want to copy onto the receiver’s device.

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5. Sharing With Software

Sharing With Software

If you don’t have data cables or drives to share your files and using the Wi-Fi/LAN is an extra tricky process for you. Well, then you can transfer files with some simple software. This software work only when both the computers are on the same Wi-Fi network. It’s an easy way to share without setting up any home networks, and ideal for temporary networks.


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Through any one of the above methods, you should be able to transfer data from any laptop to laptop. Always remember that to transfer a lot of data, a wired connection between devices is the most suitable way, and If it’s less amount of data, then go for the wireless options. As a thumb rule, it’s faster to use any method that uses a strong physical connection (like swapping hard drives or transferring over LAN) as opposed to quick-and-easy solutions (to transfer over Wi-Fi/ using a USB drive). 

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