5 Advantages of Using PDF Format

PDF advantages what are they? By using PDF, information transfer and management that used to be done with paper can be replaced with electronic files. Electronic documents are expected to bring significant economic benefits, such as reductions in information transmission, storage and management costs, search efficiency, and time savings in information exchange. This is also the reason why some countries and institutions promote modern office standards.

The article highlights the benefits of PDFs, including universal compatibility and secure sharing. One standout advantage is the convenience of online PDF hosting, which simplifies document management by allowing users to access and share files from anywhere, enhancing collaboration and efficiency in digital workspaces.

Features of PDF format

The biggest feature of PDF is that it is an electronic file that replaces paper. That is to say, information is fixed in printed form like paper, and the transmission of fixed information is realized in electronic files.

HTML, on the other hand, is not meant to fix information, so it is not suitable for fixing and saving state at a certain moment. For example, when you order something on a web page, it is more appropriate to save it as PDF rather than HTML in order to keep the order record.

5 Advantages of Using PDF Format

Application Independence

To create electronic files, use an application (software) suitable for its purpose. The created file is in a format unique to the application, and in order for a third party to view the file, the created application or dedicated viewing software is required. For example, if you distribute an electronic file created with Microsoft Office, you will not be able to view the file unless you have an application that is compatible with the Office that created it. However, if you provide your Office file in PDF format, recipients can view it if they have a PDF reader.

Environmental Independence

Generally, electronic files on a personal computer depend on the environment in which they were created. For example, to display characters, fonts from the environment in which the electronic document was created are used. If the same font cannot be used when viewing the same electronic file on another computer, the font will change. If the font changes, the visualization results will change, the layout will also change, and the characters will not be recognized as garbled in severe cases.

To prevent these problems, font information is embedded in the PDF when it is created, and there is a mechanism that does not cause layout crashes or garbled characters even if the recipient environment does not have the same font.

PDF Security Settings

PDFs can have secure behavior utilizing techniques such as encryption.

For example, if you store the above order records, it would be a good idea to create a PDF of the order receipt and set up security so that recipients cannot change the PDF.

With PDF security settings, you can restrict viewing of PDFs so that they can only be viewed by specific recipients, and prohibit the extraction and editing of information in PDFs to prevent accidental changes and use.

Passwords are often used to set and unlock security, but advanced methods of digital certificates are also available .

PDF Forgery Detection and Evidence Improvements

By digitally signing a PDF, you can detect whether a PDF has been tampered with. When using paper, tampering is detected through scientific identification, relying on changes in paper over time, ink stains, handwriting, etc. However, with PDF electronic signatures, tampering can be detected through digital processing by a computer.

With electronic signatures, the signer can be identified by the electronic certificate used in the signature. Combined with tamper detection, PDFs can be provided with evidence comparable to stamping on paper.

Reliable Online Service for PDF Files

There are many online editors and converters for PDF on the Internet, especially some large websites dedicated to providing users with free services. Not only is it satisfying in terms of speed, quality and security, it also provides comprehensive PDF online services.

However, for anyone looking to process PDFs through an online service, you’ll definitely want to sift through a website that’s both secure and technically trustworthy. Thankfully, we have screened for you a trustworthy free online PDF website – AbcdPDF, which has the above-mentioned high-quality, efficient and secure features, and is fully functional.

The Following is an Introduction to the main online tools of the AbcdPDF Platform:

Summarize

PDF advantages what are they? This article introduces you to the 5 major advantages of using PDF. PDF is a text format that is easy to circulate and print. Although there are some disadvantages, it has become an important part of people’s daily life and study. An inseparable format, learning and using related tools can bring you better convenience.