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5 Best Technologies To Include In A Smart Office

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The modern office is developing and new technologies are emerging to make our lives easier and comfortable. Some business tools like the internet and email have become regular fixtures. The office decor is getting futuristic with automated doors, intelligent conference systems, and a digital environment. 

Today’s modern office is also getting smarter in data access, usage, and sitting. Smart tools and apps are helping bring efficiency to the table. To-Do list sharing and collaborative spaces are helping enhance employee productivity and time management. Facility management is touch-based, and wireless connectivity is making the world a smaller place. As you look forward to a smarter 2021, let us know about some impactful technologies to improve employee performance and ROI.  

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  1. Energy-Efficient Smart Lighting 

Modernizing the workspace is no longer limited to few tables and ceiling fans. Smart lighting can reduce energy costs by 90 percent in office buildings. Factors like LED lighting, IoT sensors make the smart lighting concept future-office relevant.

IoT sensors turn the workstation lights off or on by detecting motion in a room. Then there are lighting luminance controls adjusting indoor lights to the bright outdoor light. As a smart employee, you can maintain the right lighting level in your workstation without wastage. To save some cost, you can purchase carton-damaged lighting products. Their light brilliance and efficiency can come to use for your workstation applications. 

  1. Intelligent Smart Desks

Corporate real estate prices are shooting up and beyond budget for small-size firms. You cannot close your eyes to under-used lavish office spaces either. Hot desking is smart for office space optimization, as multiple people can share the same workstation at distinct moments.  

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Smart desks follow the search-and-reserve method in online booking. It is a sound way to keep track of employees who have reserved office sitting space. There are sitting and standing options in smart desks and help track the employee profile. Sensor data gives a fruitful insight into hot-desk staff and their preferences and productivity. Screen sharing is another futuristic work trend that allows multiple workers to work on a single project on a computer. It is a classic example of real-time collaboration in editing a document or video or designing a car prototype.   

  1. Smart Meeting Rooms 

With the increasing workforce in an organization, it may be difficult for office meeting participants to remember the decisions taken and be on the same wavelength with coworkers in remote locations. Smart meeting rooms are collaboration spaces with adequate technology solutions working seamlessly across geographies. Such meeting rooms draw on end-user needs by cataloging and reserving each room based on people’s size and room features.   

Wall-mounted whiteboard, video conference camera, smart analytics tools installed in such meeting rooms help remote team members virtually see and participate in the meeting. The meeting management system is a novel idea promoting uninterrupted and seamless business meetings with no interruptions. It also adds value to office spaces and utilities.    

  1. Smart Climate Control

Hot vs cold temperature, thermostat wars are common to most offices. It is difficult for companies to match employees’ expectations of an ideal office temperature. Office ventilation and air conditioning can meaningfully influence employees’ productivity.    

HVAC systems intelligently detect temperature habits in a defined workspace and adjust the temperature accordingly. This enhances employee comfort and reduces carbon footprint. New technologies go a step further by allowing employees to make a temperature change request from their smartphones and computer devices. IoT-controlled temperature changes encourage workforce communication and understanding during temperature change requests put up by staff.

  1. Video Monitoring And Surveillance

Safety and security are as essential as living and eating. That is why human and assets protection is foremost. Camera technologies must add a level of security to the office ambiance and monitor modern facilities and data used in the workplace. 

Video monitors with wide-angle views, low-light, and zoom features allow users to monitor several workstations in office premises at once with the help of split-screen viewing. Images-saving to a computer desktop enables anytime access with date and time search. So, it is easier to track people’s movement and performance within the office during working hours.    

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Final Thoughts

In the age of IoT, motion-detecting devices are helping track office occupants and working. Lighting and temperature control are now technology-enabled and need no human intervention. With most things digitally optimized, even a coffee maker, it is good to invest in innovative office technologies. 

However, train your mind to work beyond computer tools. The human mind is a bankable resource of creativity and imagination, logic and aptitude. Get into the habit of penning notes on your notepad, fill your diary with meetings, appointments, thoughts, important dates, and plans. Balance your innovative technologies’ dependence on your individual and rational thinking to complete your tasks. Be kind, proactive, and take risks. Take short-term remote contracts to assess your comfort and delivery.        

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